Business Project Executive
Industry: Food & Beverage / Catering / Restaurant
Specialism: Operations - Operations
Posted on 01 Apr 2025
About Company
Our client is a casual Italian dining concept, with more 30 stores in Singapore, more than 1000 in our home country of Japan, and about 400 locations in China, Hong Kong and Taiwan.
Job Description
- Administration of leasing contracts for new & existing outlets.
- Track & maintain a database of all leasing agreements, to ensure compliance with company policies and legal requirements.
- Coordinate with relevant stakeholders (i.e. Building Management, internal departments, vendors) to ensure timely execution of contracts requirements.
- Support the coordination of outlet renovation & maintenance projects.
- Maintain up-to-date maintenance schedule, ensure records are accurately documented.
- Liaise with contractors, vendors & internal teams to ensure projects completed on-time & within budget.
- Monitor & report the ongoing projects progress. Address issues that may arise.
- Source & obtain quotations from vendors for various projects, maintenance works and services.
- Prepare & submit quotations for management review
- Follow-ups with vendors to ensure works performed follow the required standards, timely completion of works & resolve discrepancies.
- Conduct site visits to assess the suitability of potential locations for new outlet openings.
- Document findings (i.e. site conditions, accessibility & market potential) & provide detailed reports
- Maintain record of all sites visited (i.e. photos, notes, follow-up actions, etc.)
- Provide general administrative support, i.e. scheduling meetings, preparing reports and maintaining filling systems.
- Assist in preparation of presentations, proposals & other documentation as required.
- Ensure all departmental records are up-to-date & easily accessible.
- Other ad hoc duties assigned by the company
Job Requirements
- Diploma in Business Administration, Real Estate, Hospitality Management, or a related field.
- At least 1-2 years of experience in F&B operations, leasing, project coordination, or vendor management is preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and database management.
- Possesses communication skills (speaking and writing) in English and Chinese, to liaise with Chinese vendors/contractors.
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Ability to negotiate and manage vendor relationships effectively.
- Willing to travel within Singapore to visit potential, new and existing outlets
- Good teamwork and able to work independently.
Compensation
- Work location: CBD
- Working hours: Monday to Friday (9am - 6pm)
- Variable bonus
- Medical and Dental benefits
- Hospitalization and Surgical insurance coverage
- Annual leave up to 21 days