Account Admin Assistant
Industry: Aerospace / Aviation / Airline
Specialism: Accounting / Audit / Taxation - Accounting/Audit/Taxation Management
Posted on 04 Apr 2024
About Company
Our client is an airline of Japan, headquartered in Tokyo. They operate services to both domestic and international destinations and had more than 20,000 employees. In 2013, this company was named a 5-Star Airline.
Job Description
- Handle Accounts Payable, General Ledger.
- Prepare Bank Reconciliation, Monitor reconciling items.
- Ensure all expenses are entered in accounting system on a timely basis.
- Assist in Monthly Financial Closing.
- Prepare Expense Schedules.
- Provide accurate timely reports on a regular basis.
- Liaise with other departments (including our airport offices) in handling of invoices & staff claims.
- To monitor, check & ensure all invoices, reimbursements are received in time for closing.
- Update records and maintain proper and effective filing systems.
- Communicate and liaises with internal and external stakeholders.
- Responsible for incoming calls, incoming/outgoing mails & daily Company mail bag. To distribute and disseminate important circulars, mails, letters timely.
- Ensure proper maintenance of office equipment/facility.
- Controls the purchasing of stationery and office equipment.
- Provide relevant articles regularly pertaining to office equipment, general insurance and administration matters.
- Provide full spectrum of secretarial support to General Manager such as screening phone calls, arrange meetings/travel schedules, draft correspondence and maintain filing.
- Provide any other general office administrative support.
- Support activities for any company events.
- Provide accurate and timely reports on a regular basis.
- Make necessary travel arrangements for employees including travel reimbursement.
- Handle general staff inquires/matters.
- Support ad-hoc projects/assignments.
Job Requirements
- Possess at least a Diploma from a local Polytechnic/ Degree in Accounting/Business Administration.
- No experience is welcomed to apply; Training will be provided.
- Proficient in MS Office Word, Excel, Power Point.
- Pleasant personality with good interpersonal, communication and co-ordination skills.
- Pro-active, self-motivated individual who works well in a team.
- Organized and able to prioritize tasks.
- Meticulous with high degree of accuracy and attention to details.
- Ability to manage multiple tasks successfully and under pressure.
- Innovative and able to adapt to industry changes.
- Knowledge of SAP R3 will be an added advantage.
Compensation
- Working Location: Walking distance from MRT Telok Ayer/ MRT Shenton Way
- Working Hours: Mon - Fri; 9 hours/day
- Hybrid work arrangement after probation (2 days WFH/ week)
- Benefits: AWS, Variable Bonus, Travel allowance, Concessionary Travel/ Discounted flight tickets, Medical & Hospitalization Coverage, Annual leave, etc.