HR Executive

Industry: Technology

Specialism: Human Resources - Generalist

North East,SG SGD 2,300 - 3,300

About Company

Our client established in 1999 with more than 80 Staffs, the company is a leading AV system integrator in Singapore, with core expertise in Design and Build for Professional Audio Visual Solutions for Multinational Corporations, Government, Education, Entertainment and Houses of Worship.

Job Description

- Verify and maintain employee data, information and HR related documents to ensure all information are up to date in the system
- Liaise with various government agencies to resolve various HR transactional issues and ensure adherence to statutory HR obligations
- Assist in ad-hoc general queries from staff
- Responsible for supporting the Company throughout the recruitment process
- Work with various recruitment agencies and/or advertise in various recruitment portals
- Shortlist and interview potential candidates
- Provide administrative support during final stage of recruitment
- Obtain final approval for job offer and prepare employment contract for candidate(s)
- Arrange for candidates to sign the offer letter and communicate the appointment/contractual terms (salary, benefits) to non-Managerial positions and/or negotiate with recruitment agents or candidates, where necessary
- Liaise with MOM to manage all work pass applications and renewals, where applicable
- Track and remind IS/HOD of upcoming end of probation and send over the relevant forms for the probation review
- Prepare and issue endorsed letter of confirmation/letter of probation extension
- Update the payroll system of the review status
- Create new staff profile in the HR system and P-file and ensure all documents are properly filed
- Prepare and disseminate the relevant checklists to ensure issuance of various documents, equipment, and set-up of assets and accounts (e.g. on partner website) for newly hired staff
- Communicate Training Plan to new staff for their product training and arrange for relevant training
- Arrange and coordinate with respective trainers to conduct trainings for new staff
- Coordinate and schedule new staff for product trainings with partners
- Update staff orientation slides and organisation chart in a timely manner and conduct new staff orientation on the staff’s first day of work
- Assist with all administrative matters pertaining to an exiting employee and ensure adherence to SAV processes and guidelines
- Collect all necessary documents and items from staff and make sure all items are done and signed off by the respective personnel and to be returned to the person-in-charge accordingly
- Compensation and Benefits
- Compute and process staff claims, payroll, and income tax submission e.g. salary, CPF, overtime pay and claims, NS-make-up claims, income tax related matters, IR21 for work pass holders etc.
- Initialise payroll for the month and generate the summary report, allowance/deduction report, bank file records and submit final reports to HR Manager for approval
- Update the payroll system with monthly reimbursement and claims based on figures provided by Finance e.g. EX card claims, overtime pay and commission payout
- Perform government claims submission for all government paid leave
- Verify monthly medical bill (Panel Clinic) received from Finance Team against MHC website records to ensure all records are accurate and submit to Finance for payment processing
- Verify and process medical claim for authenticity
- Responsible to execute following duties during the performance appraisal process:
- Set up performance appraisal exercise to roll out staff performance appraisal and follow up to ensure completed appraisal forms are received on time
- Prepare documents and reports for the moderation exercise
- Facilitate and monitor Performance Improvement Plan, where appropriate
- Prepare letters related to performance management
- Schedule and register staff for approved internal and external training and ensure relevant documentation of completion of course(s)
- Perform government training subsidy claim submission
- Generate training statistics reports (training budget utilisation, training places, training hours, pre & post training evaluation)
- Prepare CVs of employee for tender submission
- Resolve employee relations issues and escalate where appropriate
- Organise staff communications and recreation activities

Job Requirements

- Minimum Diploma in Human Resource
- Must have 3 to 5 years of relevant HR experience
- Experience in payroll processing is an advantage
- Must have strong interpersonal skills
- Must have a keen sense of discretion and confidentiality
- Must be meticulous
- Must be a team-player
- Must display professionalism (grooming, presentation etc)
- Must have good knowledge in Labour Law
- Proficient in MS Office is a must


- Performance Bonus