Industry: Manufacturing / Production
Specialism: Admin & Office Services - Admin & Office Management
ClosedWith more than 20000 people in more than one-third countries in the world, our client is one of the world’s largest company dedicated to industrial automation. They are committed to make its customers more productive and the world more sustainable. Their keen focus on technology innovation and corporate responsibility fuels their success.
- Provide administrative support to Engineering Director, managers, and engineers. i.e.:
- 1) Manage calendars for Engineering Director and Engineering managers.
- 2) Set up meetings, secure of booking rooms, and minutes taking at weekly Engineering Department meeting
- 3) Coordinate and assist in travel arrangements. Include making flight, hotel, visa and car rental arrangements.
- 4) Assist to process T&E claim
- 5) Ensure Department Organization Chart is up-to-date
- 6) Maintain and update of Management Movement Chart
- 7) Carry out ad-hoc assignments as required ie, sit in department meeting, generate reports, preparing slides
- 8) Work with your manager on agenda, set up meeting, arrangement transportation when visitors in town
- 9) Ensure timely, consistent, and effective delivery of information and assignment between and managers and department
- Attend Monthly Admin meeting and minutes taking on rotation basis
- Perform reception lunch coverage (rotation basis among team of Admin)
- Manage calendar of manager(s) and director(s).
- Support department on travel arrangement to Europe/US/Asia countries.
- Good with Excel and PPT. Need to know Vlookup and Pivot.
- Experience working in MNC environment is good.
- Ability to provide logistical, administrative and secretarial support to the company.
- Ability to meet deadlines and prioritize workload.
- Ability to accept change and adapt to a variety of assignments.
- Excellent judgement and respect for confidentiality of information.